<p><strong>LOOKING FOR A NEW CHALLENGE?</strong></p><p>If you are looking for a challenge in a rapid environment in the aviation services industry and are motivated to work in a multicultural company and a position that allows you to put your ideas into practice, this will be an excellent opportunity for you.</p><p>Swissport Kenya Limited is recruiting for the position of Administrative Assistant based at Moi International Airport - Mombasa.</p><p>The successful candidate will be responsible for ensuring that operational excellence is delivered without compromising on quality, safety and service delivery.</p><p><strong>Role & Function</strong></p><p>The Administrative Assistant will provide comprehensive support across Finance, Human Resources, and Procurement functions. The role is critical in ensuring smooth office operations, accurate record-keeping and effective coordination between internal teams and external vendors.</p><p>The position requires a high level of confidentiality, attention to detail, and adherence to aviation industry standards.</p><p><strong>Main responsibilities: </strong></p><p><strong>Finance Support</strong></p><ul><li>Provide comprehensive administrative support to finance operations, including processing invoices, expense claims, payment requests, and maintaining petty cash records.</li><li>Support budget tracking and expense monitoring and assist in the preparation of basic financial reports and summaries.</li><li>Maintain accurate, well-organized financial records, filing systems, and supporting documentation to facilitate audits and financial reviews.</li><li>Ensure timely submission of financial documentation and compliance with internal financial controls, policies, and procedures.</li></ul><p><strong>Human Resource Support</strong></p><ul><li>Provide administrative support across the full employee lifecycle, including recruitment, onboarding, confirmation, and offboarding processes.</li><li>Coordinate recruitment activities, including scheduling interviews, preparing interview materials, and communicating with candidates.</li><li>Administer employee benefits and support staff welfare initiatives.</li><li>Assist in the planning and coordination of training programs, performance appraisals, and internal HR activities.</li><li>Ensure compliance with HR policies, labour laws, and internal procedures, and provide support during audits when required.</li></ul><p><strong>Procurement Support</strong></p><ul><li>Support procurement processes by preparing purchase requisitions, purchase orders and supplier documentation in line with approved procedures.</li><li>Maintain accurate records of supplier, contracts, purchase orders and delivery notes.</li><li>Support inventory and asset management, including tracking, documentation and periodic stock checks.</li><li>Ensure procurement activities comply with organizational policies, budgets and ethical standards.</li><li>Track inventory levels and coordinate replenishment of office supplies and consumables</li></ul><p><strong>Education:</strong></p><p>Degree or Diploma in Business/Finance/Accounting/Social Sciences</p><p>Higher Diploma in HR</p><p>Proficiency in computers and ability to work with HRMIS systems</p><p>Knowledge of HR practices, procurement processes and basic financial principles is highly desirable</p><p><strong>Professional Experience:</strong></p><p>At least 2 years’ experience in administrative role</p><p>Applications are invited from candidates to fill the above position. An application letter and CV ONLY outlining your suitability for this position should be forwarded via email to <strong><u>NBO.Recruitment@swissport.com</u></strong> clearly indicating the position on the subject line.</p><p>Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available and does not discriminate it its employment decision on the basis of any protected category.</p><p><strong>Closing Date: March 08, 2026</strong></p>