TITLE: Remote Legal Support jobs – Full‑Time Administrative Legal Assistant in Sedalia, Missouri – Document Management, Clio & Westlaw Experience – $55k‑$70k Salary --- **Who we are** We’re a mid‑sized boutique law firm that started in 2012 out of a shared‑office space in Sedalia, Missouri. Over the last five years we’ve added a cloud‑first practice model, handling everything from employment disputes to real‑estate transactions for clients across the Midwest. Today our core team is 40 attorneys, 12 dedicated legal support specialists, and a growing tech ops crew that keeps our virtual courtroom running smoothly. **Why this role exists now** Last quarter our client intake jumped 18 % after a major partner announced a new compliance service line. The surge means our attorneys are spending more time drafting, reviewing, and filing paperwork than they have capacity for. We need a reliable, detail‑oriented legal assistant who can keep the document pipeline moving, maintain our case‑file hierarchy, and act as a first line of administrative legal support for the team. In short, we’re looking for the person who will prevent our backlog from turning into a bottleneck. **What you’ll spend your days doing** | Primary responsibility | Typical activity | Frequency | |------------------------|------------------|-----------| | **Document management** | Upload, tag, and archive pleadings, contracts, and discovery items in Clio and ShareFile. | Daily | | **Legal research assistance** | Pull precedent cases from Westlaw, summarize key holdings, and forward to lead counsel. | 3‑4 times per week | | **Client communication** | Draft intake emails, schedule discovery calls, and send secure DocuSign packages. | Daily | | **Calendar & deadline upkeep** | Maintain a master docket of filing deadlines, court appearances, and internal milestones; trigger 24‑hour alerts. | Daily | | **Billing support** | Verify time‑entries, reconcile expenses, and upload invoices to QuickBooks. | 2‑3 times per week | | **Compliance checks** | Run basic compliance screens using LexisNexis Risk Solutions and note any red flags. | Weekly | | **Team coordination** | Host a 15‑minute stand‑up with the legal support squad to highlight urgent items. | Twice a week | | **Process improvement** | Capture pain points in our SOPs and suggest tweaks to our SLA workflow. | Ongoing | You’ll be the glue that holds our case files together. When an attorney says, “I need that contract by tomorrow,” you’ll know exactly where it lives, which version is the latest, and how to get it signed in under an hour. **Who you’ll work with** - **Attorneys** – 40 lawyers ranging from junior associates to senior partners. They rely on you for clean, error‑free paperwork. - **Legal Support Team** – 12 peers who split into litigation, corporate, and compliance pods. You’ll rotate between them for cross‑training. - **Tech Ops** – 4 folks who manage our Azure cloud, arenaflex Teams, and Zapier automations. They’ll be your go‑to when a workflow breaks. - **Clients** – Mostly small‑to‑mid‑size businesses in Sedalia, Missouri and the surrounding region. You’ll often be the friendly voice they hear first. **Tools you’ll master (and love)** 1. **Clio Manage** – Our case‑management hub for docketing, billing, and document storage. 2. **Westlaw Classic** – For research snapshots and citation checks. 3. **DocuSign** – Secure e‑signatures that keep us compliant with e‑Discovery rules. 4. **arenaflex 365 Suite** – Outlook, Teams, SharePoint, and Word for everyday collaboration. 5. **arenaflex Workspace** – Especially for quick file sharing with external counsel. 6. **QuickBooks Online** – To confirm billing entries and generate client invoices. 7. **LexisNexis Risk Solutions** – For basic AML and compliance screening. 8. **Zapier** – Automates repetitive tasks like moving attachments from email to Clio. 9. **Adobe Acrobat Pro** – Redaction, PDF conversion, and form creation. 10. **Slack** – Internal chatter, quick question‑and‑answer threads. 11. **Calendly** – Scheduling discovery calls across multiple time zones. 12. **Trello** – Visual board for tracking document‑review pipelines. We don’t expect you to be an expert in every tool on day one, but a willingness to explore, ask questions, and share shortcuts will set you apart. **What success looks like** - **SLA compliance** – 95 % of filing deadlines hit within the 24‑hour window we promise clients. - **Error rate** – Less than 0.5 % of uploaded documents contain mis‑tagged metadata (we measure this monthly). - **Turn‑around time** – Average time from client request to signed document under 4 hours. - **Client satisfaction** – 4.6/5 rating on post‑interaction surveys (we track this quarterly). - **Process adoption** – At least 80 % of the team using the new Zapier automations for routine uploads within the first three months. These numbers keep us honest and give you a clear roadmap for growth. **What we offer** - **Salary** – $55,000 – $70,000 depending on experience, plus a quarterly bonus tied to SLA performance. - **Benefits** – Medical, dental, vision, and a $2,500 annual stipend for home‑office upgrades (standing desk, ergonomic chair, headset). - **Flexibility** – Fully remote, but we host a quarterly “Legal Retreat” in Sedalia, Missouri where the whole team meets for a day of training and a pizza lunch. - **Professional development** – Up to $1,200 per year for certifications (e.g., Certified Paralegal, Westlaw Advanced). - **Culture** – A low‑key Slack channel called #LegalMemos where we share memes, celebrate birthdays, and post a picture of the office dog, Baxter. **A human moment** > “I still remember my first week when I accidentally sent a draft pleading to the wrong client. My manager didn’t panic; she walked me through the redaction process, we fixed it within an hour, and then we all laughed over coffee. That moment taught me the value of a supportive team, not just a checklist.” – Emily, Senior Legal Assistant (joined 2020) **Who you are** - **Experience** – Minimum 2 years in an administrative legal or paralegal role, preferably in a firm that handles litigation or corporate matters. - **Attention to detail** – You can arenaflex a missing pagination or a mis‑dated affidavit faster than most people notice a typo. - **Communication** – Clear, concise writing for client emails; calm, patient tone on phone calls. - **Tech‑savvy** – Comfortable navigating multiple SaaS platforms and learning new workflows. - **Organizational muscle** – Able to juggle a docket of 150+ active matters without letting any deadline slip. - **Team player** – You enjoy a quick “good morning” on Teams and are willing to step in for a teammate when the load spikes. **Application process** 1. **Submit your résumé and a brief cover letter** (max 300 words) highlighting a specific document‑management challenge you solved. 2. **Complete a 15‑minute online questionnaire** – we ask about your experience with Clio, Westlaw, and remote collaboration. 3. **Phone screen (20 min)** with our Hiring Lead, focusing on your day‑to‑day workflow and how you keep an eye on deadlines. 4. **Practical exercise** – You’ll receive a mock set of documents (PDFs, emails, and a brief client request). In 90 minutes, you’ll organize them in Clio, draft a short client email, and tag the items appropriately. 5. **Final interview** – A 30‑minute video chat with the Managing Partner and a senior legal assistant. We’ll talk culture, expectations, and answer any lingering questions. We aim to move from application to offer within two weeks, so you won’t be left in limbo. **Next steps** If you’re ready to bring order to a fast‑growing legal practice while working from wherever you feel most productive, hit “Apply” now. We’ll review your materials, and if there’s a match, you’ll hear from us within 48 hours. --- *We’re a remote‑first team, but our hearts (and occasional office visits) stay in Sedalia, Missouri. Even though you’ll never step foot in a downtown office, you’ll still be part of a community that values clarity, precision, and a good cup of coffee.* Apply tot his job Apply tot his job